MANAGING COVID-19
PROTOCOLS FOR
CANADIAN PRODUCTIONS

1. Set up your payroll and accounting with GreenSlate, an all-in-one platform built for digital workflows The system uniquely leverages one database to allow all crew to submit digital timecards, view cheque copies, and initiate purchase orders and cheque requests in a single online application. Having one platform where all payroll and accounting forms can be completed without paper is critical to contactless operations.

     

2. Select production management software that works for your needs and budget. With industry standard tools such as SetKeeper or Scenechronize, you will be able to share scripts, production reports, call sheets, sides, and more, without any paper.
   
   

   TECH TIP: Establish which technology your team will use for video calling, screen sharing, and messaging (Slack, G Suite, Zoom, etc.), communicate this information to your entire team, and make every effort to hold all meetings online or via phone.

    

3. Set up and check your internet on set. The technologies that allow you to eliminate paper all require internet access. If you are shooting in a remote location, test your internet, and, if needed, set up wireless hotspots.
   
   

   INTERNET ACCESS TIP: To check your internet speed, visit speedtest.net. We recommend that your minimum upload and download speed is not lower than 5 Mbps. If your internet speed is slower than this, we recommend setting up wireless internet hotspots. Dedicated hotspot devices can be purchased from most cellular companies.

Think about what you do on set and share your process with our Digital Success team.

We will make sure you have the flexibility you need and that everything is configured to work the way you work.

Start with our default approval flows and customize from there!

1. Designate who your approvers are, by person or by role. 
2. Indicate the order of approvers.
3. Indicate whether an approver can be skipped.
4. Designate who needs to sign.
5. Set up conditional approval steps based on amounts. 
6. Set automated notifications throughout the process to help keep everything on track.
   
   

Schedule webinars and set up required trainings for your production.

Our Support team works as an extension of your crew. We can customize GreenSlate platform webinars for crew, department heads, approvers and/or accountants, and can set up any required trainings. Provide us with your COVID-19 specific protocols in video, slide, or document format, and we will set up a required course in our training module for employees to complete as part of their onboarding. Alternatively, you can require your crew to take GreenSlate's COVID-19 safety training.

Managing your required trainings

1. Review your protocols for any specific requirements you need the crew to adhere to. Consult with our Onboarding and Support teams to review your content and preload your trainings before production starts. 
2. Manage required trainings from the app and send reminder emails to crew as needed.
3. Track completed trainings and certifications in the app.
   
   

Timecards can be entered any time, from anywhere.

• View real time status updates and approvals.
• Eliminate incomplete submissions, readability issues, and the possibility of lost notes and paperwork.
• Resolve issues via notes and notifications.
• Work quickly by reviewing and approving in batches.

Quickly get answers to any questions with direct access to our Support team over live chat, phone, or email. Software support is available 24/7.

Get started quickly with multiple budget import options.
Seamlessly import Excel, Movie Magic, or Showbiz budgeting files.

Set up your expense management tools. 
Access all transaction documents and email PDFs of POs with associated backup directly from the app.

• Initiate and distribute purchase orders digitally. Eliminate trips to the office to submit forms or to photocopy documents. 
• Replace petty cash with CASHét or contact your local bank to set up prepaid cards to eliminate the need to physically pick up cash. Make online purchases, deliveries, and check balances in real time and easily upload receipts from your mobile device.
• Attach any related backup to transactions, along with system digital signatures/approvals, once bills have been entered digitally.
• Approve payments, print cheques with digital signatures, and access transactions with remote bill payments.
   

Manage your production accounting records. 
You can check account balances for all projects with one click and monitor the Chart of Accounts and General Ledger in real time on your computer or mobile device without having to run reports.

• Instantly access information on screen, instead of printing reports, with multi-filter views and drilldowns.
• Easily open and view backup attachments within the active window when reviewing and approving transactions.
• Instantly view subledgers and transactions to address questions and investigate spend coding with our interactive Trial Balance and Cost Report Dashboard.
• Easily code or recode spend to track all expenditures with the Edit Transaction Details.
• Run any report by any currency and rate you require with our flexible multi-currency entry and reporting.
• Select and filter your document downloads to save them the way you need them, by employee/vendor name, transaction type, or number. 

Implement end to end digital tools to simplify your post accounting and save money by eliminating the need for paper, bankers boxes, shipping, and storage costs.

• Cloud storage of all files provides access to all transaction details and speeds up both filing and the audit process.
• All accounting transactions in the web allow for the upload of backup, such as invoices, receipts, etc.
• The GreenSlate Dashboard, a comprehensive management tool, allows you to find all the information you need, all in one place.
• A full reconciliation report at the end of production provides payment summaries for Union Remittance, PR Withholding Tax, Provincial Workers Compensation, and Provincial Employer Health Tax, where applicable.

The most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is evolving the entertainment industry’s back-office. By replacing paper-based processes with digital technologies, GreenSlate’s clients benefit from greater efficiencies, better access to data, and cost savings, all while minimizing their impact on the environment. GreenSlate offers a full range of solutions for payroll and production accounting.

Accessibility is everything. We design each feature of our software to allow you to access the information you need, when you need it, from greenlight to delivery. 

Learn more about our digital solutions for Canadian productions here.